> ## Documentation Index
> Fetch the complete documentation index at: https://microsoft365setuphelpguide.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# What Is Microsoft 365? Apps, Plans, and Key Benefits

> Learn what Microsoft 365 is, how it compares to classic Office, which apps and cloud services are included, and who each plan is designed for.

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    <span>Get Started Here</span>
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Microsoft 365 is Microsoft's flagship cloud-based subscription service, giving you access to the full suite of productivity apps you know and love — Word, Excel, PowerPoint, Outlook, Teams, and more — alongside powerful cloud services that keep your work accessible from virtually anywhere. Whether you're a student writing an essay, a family sharing documents, or a business managing hundreds of employees, Microsoft 365 is built to scale with you.

<Note>
  You may know this service as **Office 365** — Microsoft rebranded it to **Microsoft 365** in April 2022 to better reflect its expanded scope beyond traditional Office apps. If you have an older subscription labelled "Office 365," your plan has already been or will be migrated to its Microsoft 365 equivalent at no extra cost.
</Note>

## Microsoft 365 vs. the Old Office Suite

For decades, Microsoft Office was a one-time purchase: you bought a boxed copy (or a digital download), installed it on a single PC, and used it until it became outdated. Microsoft 365 replaces that model with a subscription that continuously delivers value.

| Feature | Microsoft 365 (Subscription) | Classic Office (One-Time Purchase) |
| - | - | - |
| **Cost model** | Monthly or annual subscription | Single upfront payment |
| **Updates** | Automatic, always current | Frozen at purchase version |
| **Cloud storage** | 1 TB OneDrive per user | Not included |
| **Devices** | Up to 5–6 devices per user | Typically 1 PC |
| **Collaboration** | Real-time co-authoring | Limited/none |
| **Mobile apps** | Included | Not included |
| **New features** | Continuously added | None after release |

The key takeaway: with Microsoft 365, you always have the latest version of every app without paying for an upgrade, and your files live in the cloud so you can pick up where you left off on any device.

## What's Included in Microsoft 365?

Microsoft 365 bundles a rich set of applications and services into a single subscription. Here's a look at the major apps you get:

<CardGroup cols={2}>
  <Card title="Microsoft Word" icon="file-word">
    The world's most widely used word processor. Create professional documents, reports, letters, and more with powerful formatting, templates, and real-time collaboration tools.
  </Card>

  <Card title="Microsoft Excel" icon="file-excel">
    Industry-leading spreadsheet software for data analysis, budgeting, financial modelling, and visualisation. Includes pivot tables, Power Query, and hundreds of built-in functions.
  </Card>

  <Card title="Microsoft PowerPoint" icon="file-powerpoint">
    Build compelling presentations with animations, transitions, SmartArt, and Designer-powered layout suggestions. Present live or share as a file or video.
  </Card>

  <Card title="Microsoft Outlook" icon="envelope">
    A full-featured email client and personal information manager. Manage email, calendars, contacts, and tasks — all in one place, synced across your devices.
  </Card>

  <Card title="Microsoft Teams" icon="users">
    Your hub for chat, video meetings, file sharing, and collaboration. Teams integrates deeply with the rest of Microsoft 365, making it the go-to communication tool for businesses and families alike.
  </Card>

  <Card title="OneDrive" icon="cloud">
    1 TB of secure cloud storage per user. Access your files from any device, share them with others, and restore previous versions if something goes wrong.
  </Card>

  <Card title="Microsoft OneNote" icon="notebook">
    A free-form digital notebook for capturing notes, ideas, web clips, images, and audio. Organise everything into notebooks, sections, and pages.
  </Card>

  <Card title="Publisher & Access" icon="desktop">
    **Publisher** (Windows only) lets you design newsletters, flyers, and marketing materials. **Access** (Windows only) is a relational database tool for building business applications.
  </Card>
</CardGroup>

<Tip>
  All Microsoft 365 plans also include the **web versions** of Word, Excel, PowerPoint, and other apps at [office.com](https://www.office.com). You can work directly in your browser without installing anything — ideal for Chromebooks or shared computers.
</Tip>

## Key Benefits of Microsoft 365

Microsoft 365 is more than just a bundle of apps. It's a platform designed around modern ways of working.

**Always up-to-date software.** Forget the days of running an outdated version of Office for years because an upgrade cost too much. Your subscription automatically delivers feature updates, security patches, and new tools as soon as they're available.

**Work across all your devices.** A single Microsoft 365 Personal subscription lets you install the full desktop apps on up to **5 PCs or Macs**, plus 5 tablets and 5 smartphones. Microsoft 365 Family extends that to **6 separate users**, each with their own 5-device allowance.

**1 TB of OneDrive cloud storage per user.** Your documents, photos, and files are automatically backed up to the cloud. Access them from your phone, a colleague's computer, or a browser — wherever you are.

**Real-time collaboration.** Multiple people can edit the same Word document, Excel spreadsheet, or PowerPoint presentation simultaneously. Changes appear live, and you can leave comments, tag colleagues, and chat without leaving the app.

**Built-in security and compliance.** Microsoft 365 includes advanced threat protection, data encryption, and compliance tools that keep your data safe — especially valuable for businesses managing sensitive information.

## Who Is Microsoft 365 For?

<Tabs>
  <Tab title="Personal & Family">
    Microsoft 365 Personal and Family plans are designed for home users who want premium productivity tools without managing IT infrastructure.

    **Microsoft 365 Personal** suits:

    * Students who need Word, Excel, and PowerPoint for assignments
    * Freelancers and sole traders who manage their own documents and emails
    * Anyone who wants 1 TB of OneDrive storage for photos and files

    **Microsoft 365 Family** suits:

    * Households with multiple people sharing a subscription (up to 6 users)
    * Parents who want to give children access to Office apps for school
    * Families who want shared and individual cloud storage

    Both plans include the full desktop apps on Windows and Mac, plus mobile apps for iOS and Android.
  </Tab>

  <Tab title="Business">
    Microsoft 365 Business plans are tailored for organisations of all sizes, with additional tools for email hosting, device management, and security.

    **Small businesses** (1–10 employees) typically benefit from Microsoft 365 Business Basic or Business Standard, which add:

    * Custom email addresses via Exchange (e.g. [you@yourcompany.com](mailto:you@yourcompany.com))
    * Microsoft Teams for internal communication
    * SharePoint for intranet and document management
    * Intune for device management

    **Mid-size and enterprise organisations** can move up to Business Premium or Enterprise plans (E3, E5) for advanced security, compliance, and analytics features at scale.

    Business plans are licensed **per user per month**, making it easy to add or remove licences as your team grows.
  </Tab>

  <Tab title="Education">
    Microsoft offers **Microsoft 365 Education** plans at no cost or heavily discounted rates for eligible students, teachers, and educational institutions.

    These plans include:

    * Free access to web and mobile versions of Office apps
    * Microsoft Teams for Education with classroom features
    * 1 TB of OneDrive storage
    * Tools like OneNote Class Notebook and Forms for assessments

    Eligibility is verified through an institutional email address (e.g. a .edu or school domain). Contact your school or university IT department to find out if you qualify.
  </Tab>
</Tabs>

## Frequently Asked Questions

<Accordion title="Can I use Microsoft 365 offline?">
  Yes. Once you install the desktop apps on your PC or Mac, you can work offline. Your changes sync to OneDrive automatically the next time you connect to the internet.
</Accordion>

<Accordion title="How many devices can I use with one subscription?">
  Microsoft 365 Personal allows you to install the desktop apps on up to **5 PCs or Macs**, 5 tablets, and 5 smartphones. Microsoft 365 Family gives those same allowances to **each of up to 6 users**.
</Accordion>

<Accordion title="What happens if I cancel my subscription?">
  If you cancel, your apps enter a reduced-functionality mode — you can view documents but can't edit them. Your files in OneDrive remain accessible for a limited period, but your storage reverts to the free 5 GB tier. Microsoft typically gives you a grace period to export your data.
</Accordion>

<Accordion title="Is Microsoft 365 available in languages other than English?">
  Yes. Microsoft 365 supports dozens of languages for both the interface and proofing tools (spell check, grammar). You can change the display language in your account settings or within individual apps.
</Accordion>


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