> ## Documentation Index
> Fetch the complete documentation index at: https://microsoft365setuphelpguide.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Microsoft 365 Apps: Complete Guide to Every Application

> Discover every app included in Microsoft 365, which platforms they run on, and which ones you actually need for your work or study goals.

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Microsoft 365 is far more than just Word and Excel — it's an ever-growing suite of productivity, collaboration, and automation tools that work together across every device you own. Whether you're drafting a report, analysing financial data, running a team meeting, or automating a repetitive task, there's a Microsoft 365 app built for the job. This guide introduces every major app, tells you where you can use it, and helps you figure out exactly which ones deserve a spot in your daily workflow.

<Tip>
  You can use all core Microsoft 365 apps directly in your browser at [office.com](https://www.office.com) — no installation required. Just sign in with your Microsoft account and start working instantly.
</Tip>

## The Full App Suite at a Glance

<CardGroup cols={2}>
  <Card title="Word" icon="file-word">
    Create, edit, format, and share professional documents — from simple letters to complex reports with tracked changes and citations.
  </Card>

  <Card title="Excel" icon="table-cells">
    Build spreadsheets, analyse data with formulas and pivot tables, and visualise trends with charts and graphs.
  </Card>

  <Card title="PowerPoint" icon="presentation-screen">
    Design compelling slide presentations and slideshows with animations, transitions, and multimedia content.
  </Card>

  <Card title="Outlook" icon="envelope">
    Manage your email, calendar, contacts, and tasks in one place — with powerful rules, scheduling, and integration across Microsoft 365.
  </Card>

  <Card title="Teams" icon="users">
    Chat with colleagues, host video meetings, share files, and collaborate on documents in real time — all in a single hub.
  </Card>

  <Card title="OneDrive" icon="cloud">
    Store, access, and share your files from any device with 1 TB of personal cloud storage included with every Microsoft 365 subscription.
  </Card>

  <Card title="OneNote" icon="notebook">
    Capture ideas, meeting notes, research, and to-do lists in free-form digital notebooks that sync across all your devices.
  </Card>

  <Card title="SharePoint" icon="share-nodes">
    Build team sites, company intranets, and shared document libraries so your whole organisation can collaborate on the same content.
  </Card>

  <Card title="Planner" icon="calendar-check">
    Organise projects visually with boards, buckets, and task assignments — a lightweight project management tool built right into Microsoft 365.
  </Card>

  <Card title="Forms" icon="clipboard">
    Create surveys, quizzes, polls, and registration forms in minutes, then analyse responses with built-in charts and Excel export.
  </Card>

  <Card title="Power Automate" icon="bolt">
    Build no-code workflows that automate repetitive tasks — like saving email attachments to OneDrive or sending approval requests automatically.
  </Card>

  <Card title="Sway" icon="browser">
    Turn your ideas into interactive, web-based presentations and reports that look polished on any screen — no design skills needed.
  </Card>
</CardGroup>

<Note>
  A small number of Microsoft 365 apps — including **Publisher** (desktop publishing) and **Access** (relational databases) — are available on **Windows only** and are not included in every subscription tier. Check your plan at [microsoft365.com](https://www.microsoft365.com) to confirm what's available to you.
</Note>

***

## Apps Available on Every Platform

You're not limited to a single device. Here's a quick reference showing which major apps you can use on each platform:

| App | Web (office.com) | Windows | Mac | iOS | Android |
| - | :-: | :-: | :-: | :-: | :-: |
| Word | ✅ | ✅ | ✅ | ✅ | ✅ |
| Excel | ✅ | ✅ | ✅ | ✅ | ✅ |
| PowerPoint | ✅ | ✅ | ✅ | ✅ | ✅ |
| Outlook | ✅ | ✅ | ✅ | ✅ | ✅ |
| Teams | ✅ | ✅ | ✅ | ✅ | ✅ |
| OneDrive | ✅ | ✅ | ✅ | ✅ | ✅ |
| OneNote | ✅ | ✅ | ✅ | ✅ | ✅ |
| SharePoint | ✅ | ✅ | ✅ | ✅ | ✅ |
| Planner | ✅ | ✅ | ✅ | ✅ | ✅ |
| Forms | ✅ | ✅ | ✅ | ✅ | ✅ |
| Power Automate | ✅ | ✅ | ✅ | ✅ | ✅ |
| Sway | ✅ | ✅ | — | ✅ | ✅ |

> The desktop apps for Windows and Mac offer the richest feature sets, but the web versions are fully capable for everyday tasks and require no installation.

***

## Which Apps Do I Need?

Not everyone needs every app on day one. Here's a practical starting point based on how you use Microsoft 365:

<Tabs>
  <Tab title="Student">
    As a student, your core toolkit is small but powerful:

    * **Word** — essays, assignments, lab reports, and bibliographies
    * **PowerPoint** — class presentations and group projects
    * **Excel** — data analysis for science or business coursework
    * **OneNote** — lecture notes, research clippings, and study guides organised by subject
    * **OneDrive** — keep all your coursework automatically backed up and accessible from any computer in the library or at home
    * **Teams** — group project communication and online seminars

    Microsoft 365 Personal or Family plans are typically the most cost-effective option for students, and many schools and universities provide Microsoft 365 for free — check with your institution.
  </Tab>

  <Tab title="Freelancer">
    As a freelancer, you need tools that help you look professional and stay organised without IT support:

    * **Word** — client proposals, contracts, reports, and invoices
    * **Excel** — tracking income, expenses, project budgets, and timesheets
    * **Outlook** — managing client email professionally, with calendar scheduling
    * **OneDrive** — share deliverables securely with clients via shareable links
    * **PowerPoint** — pitch decks and client presentations
    * **Forms** — client intake forms, feedback surveys, and project briefs
    * **Power Automate** — automate invoice reminders or file-saving workflows to save hours each week

    Microsoft 365 Personal gives you everything you need at a low monthly cost.
  </Tab>

  <Tab title="Small Business Team">
    For a small team, collaboration and shared access are the priority:

    * **Teams** — your primary hub for messaging, meetings, and file sharing
    * **SharePoint** — a shared document library and internal knowledge base for your whole team
    * **Planner** — assign tasks, track project progress, and keep everyone accountable
    * **Outlook** — shared calendars, meeting scheduling, and professional email on your own domain
    * **OneDrive** — personal cloud storage for each team member, with easy sharing
    * **Forms** — internal surveys, customer feedback forms, and event registrations
    * **Power Automate** — connect your apps and automate approval workflows, notifications, and reporting

    Microsoft 365 Business Basic or Business Standard is designed exactly for this scenario.
  </Tab>

  <Tab title="Enterprise">
    Enterprise users benefit from the full suite plus deep security, compliance, and governance capabilities:

    * All apps above, plus **SharePoint** intranets and enterprise content management
    * **Microsoft Defender for Office 365** — advanced threat protection for email and files
    * **Microsoft Purview** — compliance, data governance, and information protection
    * **Power BI** — advanced business intelligence dashboards connected to your Microsoft 365 data
    * **Viva** — employee experience tools including Viva Insights, Viva Learning, and Viva Engage
    * **Microsoft Copilot** — AI-powered assistance embedded across every app (requires Copilot licence)

    Microsoft 365 E3 and E5 plans provide the broadest capability set with enterprise-grade security and compliance.
  </Tab>
</Tabs>

***

## New AI-Powered Features with Microsoft Copilot

Microsoft has integrated its AI assistant, **Microsoft Copilot**, directly into the core Microsoft 365 apps. With a Copilot licence, you gain AI-powered capabilities across the suite:

<CardGroup cols={2}>
  <Card title="Copilot in Word" icon="wand-magic-sparkles">
    Draft entire documents from a short prompt, rewrite and improve selected paragraphs, summarise long documents in seconds, and ask questions about your content — all without leaving the page.
  </Card>

  <Card title="Copilot in Excel" icon="wand-magic-sparkles">
    Analyse your data in plain English — ask Copilot to highlight trends, generate formulas, create pivot tables, or build charts without writing a single formula yourself.
  </Card>

  <Card title="Copilot in PowerPoint" icon="wand-magic-sparkles">
    Turn a Word document or a few bullet points into a fully designed presentation. Copilot generates slides, adds speaker notes, and suggests layouts based on your content.
  </Card>

  <Card title="Copilot in Outlook" icon="wand-magic-sparkles">
    Summarise long email threads, draft replies in your tone, prepare for meetings by surfacing relevant emails and documents, and manage your inbox more efficiently with AI-powered suggestions.
  </Card>
</CardGroup>

<Note>
  Microsoft Copilot for Microsoft 365 requires a separate **Copilot licence** (currently available as an add-on for business and enterprise plans). The features above are not included in standard Microsoft 365 Personal or Family plans. Check [microsoft365.com/copilot](https://www.microsoft365.com/copilot) for the latest availability and pricing.
</Note>

***

## Next Steps

Now that you know what each app does, you're ready to put them to work. Start with the two or three apps most relevant to your goals, then expand from there as your confidence grows. Every app has a built-in **Help** pane (press **F1** or click the **?** icon) with tutorials, templates, and step-by-step guidance to get you up to speed quickly.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.